Promotion and tenure

Faculty members being considered for reappointment or promotion will need to fill out the Faculty Reappointment and Promotion Template.

Faculty should submit the entire promotion and reappointment packet as a single PDF to the department head's assistant to upload to Box.

Please follow the directions below for which items to include in the PDF and the appropriate order of those items. Please also review the guidelines and procedures for reference letters.

Please include the following documents, in the listed order, into a single PDF for submission.

Reappointment to Assistant
Interim Review:

• Department letter(s)
• Signatures from department faculty
• Faculty Reappointment and Promotion Template (CV/Biography)
• Student Letters:
  • Sample of Solicitation letter from department head
  • Ph.D./Advised Student Response Table of Contents.
    • Who was asked
    • Response Rate
    • Reason it not received
    • Total number of asked and not received included in packet
  • Ph.D./Advised Student letters from all current and 10 years of post-graduated or departed Ph.D. students.
    • Include email correspondence with students who declined to respond
  • Randomly Selected Students Table of Contents
    • Who was asked
    • Response rate
    • Reason if not received
    • Total number of ask and not received included in packet
  • 6-8 randomly selected letters from current or recently graduated students in the professor’s classes (request 10)
    • Include email correspondence with students who declined to respond
• Five (5) notable papers

Promotion to Associate or Professor (with or without tenure):

• Department letter(s)
• Signatures from departmental faculty
• Faculty Reappointment and Promotion Template (CV/Biography)
• External letters – Faculty selects 8 referees; senior faculty pick 6 and submit another 6
  • Table of contents
    • Who was asked
    • Response rate
    • Reason if not received
    • Total number of asked, not received, included in packet
  • Sample of solicitation letter from the department head
  • Short biography for each letter writer
  • 10-12 external references
• Student letters:
  • Sample of Solicitation letter from department head
  • Ph.D./Advised Student Response Table of Contents.
    • Who was asked
    • Response Rate
    • Reason it not received
    • Total number of asked and not received included in packet
  • Ph.D./Advised Student letters from all current and 10 years of post-graduated or departed Ph.D. students.
    • Include email correspondence with students who declined to respond
  • Randomly Selected Students Table of Contents
    • Who was asked
    • Response rate
    • Reason if not received
    • Total number of ask and not received included in packet
  • 6-8 randomly selected letters from current or recently graduated students in the professor’s classes (request 10)
    • Include email correspondence with students who declined to respond
• Five (5) notable papers

Senior faculty review:

• Personal Review Plan – targeting 6-7 pages
• CV

Reappointment to Assistant
Interim Review:

• Department letter(s)
• Signatures from department faculty
• Faculty Reappointment and Promotion Template (CV/Biography)
• Student letters:
  • Sample of Solicitation letter from department head
  • Ph.D./Advised Student Response Table of Contents.
    • Who was asked
    • Response Rate
    • Reason it not received
    • Total number of asked and not received included in packet
  • Ph.D./Advised Student letters from all current and 10 years of post-graduated or departed Ph.D. students.
    • Include email correspondence with students who declined to respond
  • Randomly Selected Students Table of Contents
    • Who was asked
    • Response rate
    • Reason if not received
    • Total number of ask and not received included in packet
  • 6-8 randomly selected letters from current or recently graduated students in the professor’s classes (request 10)
    • Include email correspondence with students who declined to respond
• Five (5) notable papers

Promotion to Associate or Professor, reappointment to Associate:

• Department letter(s)
• Signatures from departmental faculty
• Faculty Reappointment and Promotion Template (CV/Biography)
• External letters – Faculty selects 8 referees; senior faculty pick 6 and submit another 6
  • Table of contents
    • Who was asked
    • Response rate
    • Reason if not received
    • Total number of asked, not received, included in packet
  • Sample of solicitation letter from department head
  • Short biography for each letter writer
  • 10-12 external references
• Student letters:
  • Sample of Solicitation letter from department head
  • Ph.D./Advised Student Response Table of Contents.
    • Who was asked
    • Response Rate
    • Reason it not received
    • Total number of asked and not received included in packet
  • Ph.D./Advised Student letters from all current and 10 years of post-graduated or departed Ph.D. students.
    • Include email correspondence with students who declined to respond
  • Randomly Selected Students Table of Contents
    • Who was asked
    • Response rate
    • Reason if not received
    • Total number of ask and not received included in packet
  • 6-8 randomly selected letters from current or recently graduated students in the professor’s classes (request 10)
    • Include email correspondence with students who declined to respond
• Five (5) notable papers

Reappointment as Research Professor:

• Personal Review Plan – targeting 6-7 pages
• CV
• Departmental letter and signatures from departmental faculty

Reappointment to Assistant

• Departmental Letter
• Signatures from departmental faculty
• Faculty Reappointment and Promotion Template (CV/Biography)
• Student Letters
  • Sample of Solicitation letter from department head
  • Ph.D./Advised Student Response Table of Contents (if applicable)
    • Who was asked
    • Response Rate
    • Reason it not received
    • Total number of asked and not received included in packet
  • Ph.D./Advised Student letters from all current and 10 years of post-graduated or departed Ph.D. students.
    • Include email correspondence with students who declined to respond
  • Randomly Selected Students Table of Contents
    • Who was asked
    • Response rate
    • Reason if not received
    • Total number of ask and not received included in packet
  • 10-12 randomly selected letters from current or recently graduated students in the professor’s classes (request 14)
    • Include email correspondence with students who declined to respond
• If faculty does research, up to 3 papers

Reappointment to Associate, promotion to Associate or Professor:

• Department letter(s)
• Signatures from departmental faculty
• Faculty Reappointment and Promotion Template (CV/Biography)
• Student letters:
  • Sample of Solicitation letter from department head
  • Ph.D./Advised Student Response Table of Contents (if applicable)
    • Who was asked
    • Response Rate
    • Reason it not received
    • Total number of asked and not received included in packet
  • Ph.D./Advised Student letters from all current and 10 years of post-graduated or departed Ph.D. students.
    • Include email correspondence with students who declined to respond
  • Randomly Selected Students Table of Contents
    • Who was asked
    • Response rate
    • Reason if not received
    • Total number of ask and not received included in packet
  • 10-12 randomly selected letters from current or recently graduated students in the professor’s classes (request 14)
    • Include email correspondence with students who declined to respond
• Referee letters from faculty/staff/external (with ADGFA approval)
  
  • Table of contents:
    • Who was asked
    • Response rate
    • Reason if not received
    • Total number of asked and not received, included in packet
  • Sample solicitation letters
    • Short biography for each external letter writer
  • 3-5 letters
  • Letters can be a mix of all three employment types but must be approved by the Associate Dean for Graduate and Faculty Affairs
• If faculty does research, top 3 papers

Reappointment as Teaching Professor:

• Personal Review Plan – targeting 6-7 pages
• CV
• Departmental letter and signatures from departmental faculty

Reappointment to System Scientist/Engineer/Researcher:

• Department letter(s)
• Senior faculty signature sheet
• Personal Review and Plan (PRP) document (see the faculty policies page)
• CV
• Up to five (5) notable papers

For promotion to Senior System Scientist/Engineer/Researcher cases:

• Department letter(s)
• Senior faculty signature sheet
• Personal Review and Plan (PRP) document (see the faculty policies page)
• CV
• Up to five (5) notable papers

For promotion to Principal System Scientist/Engineer/Researcher cases:

• Department letter(s)
• Senior faculty signature sheet
• Personal Review and Plan (PRP) document (see the faculty policies page)
• CV
• List of Letters of Reference (Indicate if references are internal or external, and who made the selection. Also indicate whether the letter is received or not, and if not, justify why.)
• Example of departmental letter soliciting external letters, if applicable
• One-page bio of each external reference, if applicable
• 5-8 letters of reference
• Up to five (5) notable papers

• Personal review plan – targeting 6-7 pages
• CV