Reappointment and promotion template

Faculty members being considered for reappointment or promotion will need to fill out the Faculty Reappointment and Promotion Template. You may download a blank one, or produce one from Digital Measures. By producing the Digital Measures version, the system will automatically fill in much of the document for you. Then, review the document, make any needed changes, and fill in any missing data or sections. See the directions below for producing a template from Digital Measures.

Producing the template from Digital Measures

  1. Log into Digital Measures with your Andrew ID and password.
  2. In the red, left navigation, click on "Run Custom Reports."
    (Note: If you are a proxy, select the faculty member by clicking on "click here." In the pop-up box that opens, click on "Individual." For the list that appears, check the box next o the appropriate faculty member's name. Scroll down (if needed) and click save. The pop-up window will close, and you my continue with the remaining steps.)
  3. In Step 1, select the report: "College of Engineering Promotion and Tenure Template." Click the button: Select Report.
  4. In Step 2, select the appropriate start and end dates. The start date should be the date you began employment with Carnegie Mellon. The end date should be the date you run the report. *Please note that data in Digital Measures may not go back to your employment year. In this case, you will need to add the appropriate data.
  5. In Step 3, select the file format: Microsoft Word. 
  6. In Step 4, select the page size: Letter.

Submitting the packet

Faculty should submit the entire promotion and reappointment packet as a single PDF to the department head's assistant to upload to Box.

Please follow the directions below for which items to include in the PDF and the appropriate order of those items. Please also review the guidelines and procedures for reference letters.

Tenure-track faculty

Please include the following documents, in the listed order, into a single PDF for submission.  

Reappointment to Assistant or Intermediary Review:

  • Department letter(s)
  • Signatures from department faculty
  • Faculty Reappointment and Promotion Template (CV/Biography)
  • Student letters:
    • Table of contents:
      • Who was asked
      • Response rate
      • Reason if not received
      • Total number of asked and not received included in packet
    • Sample of solicitation letter from department head
    • Letters from all current and 10 years of post-graduated or departed Ph.D. students
    • 6-8 randomly selected letters from current or recently graduated students in the professor’s classes (request 10)
  • Five (5) notable papers

 

Promotion to Associate or Professor (with or without tenure):

  • Department letter(s)
  • Signatures from departmental faculty
  • Faculty Reappointment and Promotion Template (CV/Biography)
  • External letters – Faculty selects 8 referees; senior faculty pick 6 and submit another 6
    • Table of contents
      • Who was asked
      • Response rate
      • Reason if not received
      • Total number of asked, not received, included in packet
    • Sample of solicitation letter from the department head
    • Short biography for each letter writer
    • 10-12 external references
  • Student letters:
    • Table of contents:
      • Who was asked
      • Response rate
      • Reason if not received
      • Total number of asked and not received included in packet
    • Sample of solicitation letter from department head
    • Letters from all current and 10 years of post-graduated or departed Ph.D. students
    • 6-8 randomly selected letters from current or recently graduated students in the professor’s classes (request 10)
  • Five (5) notable papers

 

Senior faculty review:

  • Personal Review Plan – targeting 6-7 pages
  • CV (personal or Digital Measures template)

Research-track faculty

Reappointment to Assistant or Intermediary Review:

  • Department letter(s)
  • Signatures from department faculty
  • Faculty Reappointment and Promotion Template (CV/Biography)
  • Student letters:
    • Table of contents:
      • Who was asked
      • Response rate
      • Reason if not received
      • Total number of asked and not received included in packet
    • Sample of solicitation letter from department head
    • Letters from all current and 10 years of post-graduated or departed Ph.D. students
    • 6-8 randomly selected letters from current or recently graduated students in the professor’s classes (request 10)
  • Five (5) notable papers

 

Promotion to Associate or Professor, reappointment to Associate:

  • Department letter(s)
  • Signatures from departmental faculty
  • Faculty Reappointment and Promotion Template (CV/Biography)
  • External letters – Faculty selects 8 referees; senior faculty pick 6 and submit another 6
    • Table of contents
      • Who was asked
      • Response rate
      • Reason if not received
      • Total number of asked, not received, included in packet
    • Sample of solicitation letter from department head
    • Short biography for each letter writer
    • 10-12 external references
  • Student letters:
    • Table of contents:
      • Who was asked
      • Response rate
      • Reason if not received
      • Total number of asked and not received included in packet
    • Sample of solicitation letter from department head
    • Letters from all current and 10 years of post-graduated or departed Ph.D. students
    • 6-8 randomly selected letters from current or recently graduated students in the professor’s classes (request 10)
  • Five (5) notable papers

 

Reappointment as Research Professor:

  • Personal Review Plan – targeting 6-7 pages
  • CV (personal version or Digital Measures)

Teaching-track faculty

Reappointment to Assistant

  • Departmental Letter
  • Signatures from departmental faculty
  • Faculty Reappointment and Promotion Template (CV/Biography)
  • Student Letters
    • Table of contents
      • Who was asked
      • Response rate
      • Reason if not received
      • Total number of asked, not received, included in packet
    • Sample of solicitation letter from department head
    • Letters from all current and 10 years of post-graduated or departed PhD students (if applicable)
    • 10 – 12 randomly selected letters from current or recently graduated students in the professor’s classes. (request 14)
  • If faculty does research, up to 3 papers

 

Reappointment to Associate, promotion to Associate or Professor:

  • Department letter(s)
  • Signatures from departmental faculty
  • Faculty Reappointment and Promotion Template (CV/Biography)
  • Student letters:
    • Table of contents:
      • Who was asked
      • Response table
      • Reason if not received
      • Total number of asked and not received included in packet
    • Sample of solicitation letter from department head
    • Letters from all current and 10 years of post-graduated or departed PhD students (if applicable)
    • 10-12 randomly selected letters from current or recently graduated students in the professor’s classes (request 14)
  • Referee letters from faculty/staff/external (with ADGFA approval)
    • Table of contents:
      • Who was asked
      • Response rate
      • Reason if not received
      • Total number of asked and not received, included in packet
    • Sample solicitation letters
      • Short biography for each external letter writer
    • 3-5 letters
    • Letters can be a mix of all three employment types but must be approved by the Associate Dean for Graduate and Faculty Affairs
  • If faculty does research, top 3 papers

 

Reappointment as Teaching Professor:

  • Personal Review Plan – targeting 6-7 pages
  • CV (personal or Digital Measure template)

Special faculty

Reappointment to System Scientist/Engineer/Researcher:

  • Department letter(s)
  • Senior faculty signature sheet
  • Personal Review and Plan (PRP) document (see the faculty policies page)
  • CV
  • Up to five (5) notable papers

 

For promotion to Senior System Scientist/Engineer/Researcher cases:

  • Department letter(s)
  • Senior faculty signature sheet
  • Personal Review and Plan (PRP) document (see the faculty policies page)
  • CV
  • Up to five (5) notable papers

 

For promotion to Principal System Scientist/Engineer/Researcher cases:

  • Department letter(s)
  • Senior faculty signature sheet
  • Personal Review and Plan (PRP) document (see the faculty policies page)
  • CV
  • List of external references (Indicate candidates' choices and department choices. Also indicate whether the letter is received or not, and if not, justify why.)
  • Example of departmental letter soliciting external letters
  • One-page bio of each external references
  • External reference letters
  • Up to five (5) notable papers