Shipping booth materials

Incoming shipments

SCF Goes Green/Swag Suggestions: SWE and the College of Engineering is dedicated to the University wide Scotty Goes Green initiative. As part of this effort, we ask that all SCF employers limit giveaways to those items that are practical and usable. These might include: candy, chap sticks, hand sanitizers, pens, and USB sticks. Shipments must be received by Stetson Convention Services by September 8th in order to be on-site for the SCF.

If you choose to ship items, please contact Stetson Convention Services for details regarding your shipment, deadlines for shipping and the associated costs. For a fee to be paid by the company, Stetson will deliver each company’s materials to the appropriate booth before your arrival.

Please ship items to the address listed below. Make sure to include your booth number on your shipment to guarantee its delivery to your booth. Booth numbers will be provided closer to the fair.

CMU STEM Career Fair, Booth #________
c/o Stetson Convention Services
2900 Stayton Street
Pittsburgh, PA 15212
(p) 412.223.1090

Outgoing shipments

You can also ship materials directly from the SCF when the event has concluded. At 5 p.m., our volunteers will assist you. Please place all items to be shipped on your booth table with completed shipping labels attached. We cannot guarantee that items left unpackaged or unlabeled will be returned. Volunteers will collect items. You can pick up shipping labels outside the break room during the afternoon or ask one of our volunteers to provide them for you. Our shipment provider is FedEx. If you use a different shipper, you may have to manage your own arrangements.

There is a Tartan Ink office located in the University Center, which you can use to have materials printed in lieu of shipping them. Please contact James Ward at 412.268.4828 for details.

Note: Do NOT ship materials to Carnegie Mellon University. All materials must be shipped through Stetson Convention Services.

Arrival at the STEM Career Fair

If you are attending in person, please plan to arrive between 8:00 and 9:30 a.m. ET on Wednesday, September 13th or Thursday, September 14th and check in at the registration table in the lobby of the University Center. Please tell us how many recruiters will be coming via your Handshake registration. This information must be completely updated by September 8th.


Parking details will be provided closer to the date of the fair. Because of limited parking available on campus, each company will receive ONE parking code to park ONE car in the garage. 


Material drop-off

Please plan to bring any materials with you from the parking garage. Unfortunately, there is no longer a turnaround located in front of the building.


You can set up your table one hour before the SCF begins. You must first sign in at the registration desk.

Internet access

Internet access will be provided at registration. Your computer must have a wireless card to access the internet. Unfortunately, we are unable to provide wireless cards for any computers.

Refreshments and meals

Breakfast pastries will be available from 8:00 – 10:00 a.m. in the Connan Room.

Coffee, water and soda will be available in the Connan Room from 8:00 a.m. – 4:00 p.m.

Lunch will be available from 1:00 – 2:00 p.m. Details will be provided.

Hotel accommodations

The hotels listed below are located in close proximity to Carnegie Mellon University’s Pittsburgh campus and offer university rates. Inquire about the CMU rates when you contact them.

Wyndham Pittsburgh University Center
100 Lytton Avenue
Pittsburgh, PA 15213

The Oaklander Hotel
5130 Bigelow Blvd
Pittsburgh, PA 15213

Hilton Garden Inn Place University
3454 Forbes Avenue
Pittsburgh, PA 15213

Residence Inn Oakland/University Place
3341 Forbes Avenue
Pittsburgh PA 15213

Hampton Inn Pittsburgh University/Medical Center
3315 Hamlet Street
Pittsburgh, PA 15213

Hotel Indigo Pittsburgh University - Oakland
329 Technology Drive
Pittsburgh PA 15219

Hotel Indigo Pittsburgh East Liberty
123 North Highland Avenue
Pittsburgh, PA 15206

SpringHill Suites Pittsburgh Bakery Square
134 Bakery Square Boulevard
Pittsburgh, PA 15206